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How to Prepare End of Term Report Cards

Report cards take days when every mark is copied and added by hand. Here is a routine that keeps each card correct, and where Eduscape saves you the repeated work.

1. Gather the marks

Each class teacher enters marks by subject for every assessment in the term: Beginning of Term, Mid Term and End of Term. One sheet per class keeps results from getting lost between teachers.

2. Turn marks into grades

Grading bands, such as D1 to F9, convert a mark into a grade. Set the bands once and every learner is graded in the same way.

3. Work out aggregates and divisions

Add the grade points of the core subjects for the aggregate, then read the division from your school’s rules. This is where hand calculation goes wrong, so let the system update it with each mark.

4. Write the comments

Every learner needs a class teacher’s comment and a head teacher’s comment that fits their result. Keep them short, kind and specific, and edit before printing.

5. Check, print, share

Compare a few cards with the marks sheet, then print the class on A4 or save a PDF for parents. Keep a copy for the school file.

Where Eduscape helps

Marks go into a spreadsheet-style table. Grades, aggregates and divisions follow automatically, comments are suggested, and the whole class prints in one go. See primary and nursery report cards.

Common questions